# Email Communications

# Departmental

# [NetMath] Alternative Course Delivery

From: Kerry Butson
Date: March 12, 2020

Dear Colleagues,

As work continues to migrate to alternative delivery mechanisms for face-to-face courses, NetMath is positioned to offer assistance. Several of our courses are delivered using the Moodle Learning Management System and utilize both Zoom conferencing as well as Illinois Media Space resources. I will be hosting a session in 245 Altgeld on Tuesday, March 17 and Thursday, March 19 at 2pm with information on the basics of using these tools. I am also available by appointment beginning Tuesday, March 17.

Sincerely, Kerry Butson

# COVID-19 and Math Department deliveries

From: Jeremy Tyson
Date: Tuesday, March 10, 2020

To all members of the Math community, In view of the continued spread of the COVID-19 virus, I am writing to inform you that personal, non-Math related packages should NOT be delivered to the main Math Office or to the Mathematics mailroom. We will continue to receive Math related shipments. Thank you for your cooperation with this procedural change.

# College of LAS

# COVID-19 continuity planning

From: Dean Feng Sheng Hu
Date: March 9, 2020

Dear Colleagues,

We continue to prepare for any impact COVID-19 may have on our college and campus. During this stressful time, I want to thank all of you for your dedication to your work in the College of Liberal Arts & Sciences.

The campus and college are currently formulating plans for continuing operations in the event of a need to suspend in-person instruction and assessment in undergraduate and graduate classes this semester. In the college, we anticipate that all instructional staff members (tenure-track faculty, specialized faculty, and teaching assistants) may need to hold their classes remotely for an extended time should such a suspension occur after spring break.

LAS instructional staff will need to prepare online versions of their courses so that they can teach their classes remotely (from an office or from home, if need be). Over the next few days we will provide detailed information about steps instructional staff members will need to take. In the meantime, we can get started with some basic preparations.

  1. If you are currently teaching a course, you should ensure that you have a Web-ready laptop, desktop computer, or mobile device (with camera and microphone) suitable for streaming video and audio. If you do not have such a device, the college can help. LAS is offering a limited number of laptop and desktop computers to use from home via our ATLAS Share program:

https://atlas.illinois.edu/student-information/atlas-share

If you have internet access at home but need a computer to lead a class remotely, please make an appointment to obtain a machine at the above link as soon as possible. You may keep these computers throughout the summer and possibly longer if the situation warrants it.

  1. One relatively simple way to temporarily move an in-person course online is to present information and interact with students via a video-based interaction platform. The college has a license with Zoom to host such interactions. To help our faculty members and teaching assistants learn how to use Zoom, we are offering a series of online and face-to-face training sessions.

The sessions will provide a hands-on demonstration of the features of Zoom that instructors can use to teach their courses. Zoom can be used either as a standalone product or via the integrations within Moodle and Compass/Blackboard. The facilitators will illustrate the settings that are conducive to helping instructors teach including breakout rooms, polling, and student participation management tools.

Session participants are strongly encouraged to bring their own devices (e.g., laptops, smart phones) to the face-to-face training sessions. The trainings will be facilitated by an ATLAS Teaching & Learning with Technology Staff Member.

"Using Zoom to Teach" ATLAS Training Sessions

Dates, Time frame, Location (if face-to-face) or Link to Join Online

Tuesday, March 10, 3 PM - 4 PM, FLB G3
Wednesday, March 11, 10 AM - 11 AM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Thursday, March 12, 11 AM - 12 PM, FLB G7
Thursday, March 12, 4 PM - 5 PM, FLB G13
Friday, March 13, 12 PM - 1 PM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Saturday, March 14, 2:30 PM - 3:30 PM, Join Session Online: https://go.las.illinois.edu/zoomtraining

Monday, March 16, 3 PM - 4 PM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Tuesday, March 17, 12 PM - 1PM , Join Session Online: https://go.las.illinois.edu/zoomtraining
Wednesday, March 18, 2 PM - 3 PM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Thursday, March 19, 10 AM - 11 AM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Friday, March 20, 11 AM - 12 PM, Join Session Online: https://go.las.illinois.edu/zoomtraining
Saturday, March 22, 10 AM - 11 AM, Join Session Online: https://go.las.illinois.edu/zoomtraining

We plan to schedule more sessions as needed. Registration is strongly recommended but not required via the form at https://forms.illinois.edu/sec/1076060.

Resources

Using Zoom to Teach Guide https://uofi.box.com/v/teachingwithzoom

Basics on How to Connect to & Use Zoom https://go.las.illinois.edu/ZoomRelease

Over the next few days we will send more detailed information about preparing to move in-person classes online. If you have any questions about the ATLAS Share program, contact atlas@illinois.edu. If you have questions about Zoom training, please contact atlas-tlt@illinois.edu.

Again, thank you for your work on behalf of our students.

Best wishes,

Feng Sheng Hu

# Campus

For a list of all MASSMAILs, see the Illinois Massmail Archive

# Preliminary and Final Examinations Requirement for Doctoral Students

From: The Graduate College
Date: Wednesday, March 11, 2020

Click here to view the original email

Due to the widening COVID-19 (coronavirus) outbreak, the Graduate College has temporarily waived the requirement for on-campus participation at preliminary and final examinations for doctoral students.

Effective immediately, the Graduate College will allow preliminary and final examinations to take place fully online by temporarily waiving the current policy requirement that at least the chair and one additional member participate on campus and removing the requirement for students to petition to participate remotely.

We hope this will enable our graduate students to complete this important milestone with minimal disruption.

For more information about doctoral committee and examination policies, please see the Graduate College Handbook.

Please continue to check both the university's COVID-19 webpage and the Graduate College's COVID-10 webpage frequently for updates and resources.

# MASSMAIL - Spring Break COVID-19 Safety Information

Click here to view the original communication

Dear Campus Community,

In recent weeks, you have received various updates with information related to the widening COVID-19 (coronavirus) outbreak and the ways the situation may affect our campus and surrounding Champaign-Urbana community. As we approach our upcoming spring break on March 14-22, there are some health-related precautious I would like to share with you.

For those traveling domestically or abroad during spring break, I urge you to monitor the Centers for Disease Control and Prevention (CDC) and State Department travel advisories for all destinations where you will be traveling. The safety level of any given destination could change before or during your trip, making it difficult to return to campus by the March 23 resumption of classes.

Our current policy is that any individual who travels to a CDC COVID-19 Level 2 or Level 3 country will be required to self-quarantine for 14 days before returning to campus. For more information, please see the university’s Self-Quarantine Policy.

Additionally, if you are a student and returning to the United States from a high-risk region:

You must complete the COVID-19 Travel Risk Screening Form (located under Forms), accessible through the MyMcKinley student portal, https://mymckinley.illinois.edu. You may contact McKinley Health Center via email at studenthealthcenter@illinois.edu or phone at (217) 333-2700 for guidance.

As you know, other universities have announced alternatives to in-person classes for their students. We are continuing to look at a variety of options for delivering classroom instruction, in the event that face-to-face instruction needs to be suspended.

As a precaution, if you leave campus for Spring Break, we strongly advise that you take with you everything that you would need to continue your studies if the decision was made to suspend in-person classes. This could include books, computers, supplies, etc. Please also continue to check your email and the COVID-19 website for updates and more specific information on these decisions from the university and from your colleges and units.

If you have additional questions, I encourage you to reach out to the following resources:

Illinois Human Resources International Student and Scholar Services (ISSS) McKinley Health Center Self-isolation and monitoring guidance Student Assistance Center Champaign-Urbana Public Health District Centers for Disease Control and Prevention

Regardless of your destination, here are some spring break safety tips to follow:

Designate an emergency contact and leave itinerary, contact info, ID numbers, and credit/debit info with them. Always be aware of your surroundings and how to get back to your hotel. Only take what you absolutely need. Keep valuables, IDs, and money secured while away. Know what VISA, ID, or passport is required to reach your destination. Inform bank providers you will be traveling to avoid service disruption. Together with my university colleagues, I will continue to carefully monitor developments that might affect the health and safety of our community. I will also continue to work closely with the Champaign-Urbana Public Health District to take necessary precautions and will communicate critical updates to the campus community as new information becomes available.

Sincerely, Robert Parker, FACP, MBA, MD Director, McKinley Health Center

Last Updated: 3/12/2020, 11:56:57 PM